Question 1

What is the process for setting up a retreat?

Accepted Answer

The process begins with a discovery call and initial planning phase where we determine your vision and needs, the destination, and the time of year. You are actively involved in this initial phase so we are sure to capture your particular needs to have a successful retreat.

Question 2

What are the next steps?

Accepted Answer

After the initial call, Branwynn Destinations will get to work securing the details, dates, and pricing of your retreat. You will add your per-person commission to the NET pricing to offer your travelers. We will then provide you a booking link for people to use to download the itinerary PDF and register for the trip. You can add this booking link to your website and any promotional materials.

Question 3

How do I choose a location?

Accepted Answer

The fun part! We get to know you and your followers. It is all about timing, what time of year do you want the retreat, and whether you prefer a tropical setting or a more cultural immersion. We collaborate on the details and come up with a place and time that works for you, and assist you in surveying your community to ensure interest and maximize registrations.

Question 4

Can I alter the itinerary?

Accepted Answer

Yes, you absolutely can! We've worked hard to curate incredible journeys, but if you wish to swap a horseback ride for snorkeling, YES you can. Unlike other companies, we want your retreat to reflect you.

Question 5

Do you offer a 'hold' period while I gauge interest from my community?

Accepted Answer

Yes. There is time between the original 'hold' date and before the first deposit is due to review community interest. Branwynn will work closely with you to help you reach out to your community.

Question 6

What is the timeline for planning and launching a retreat?

Accepted Answer

With retreats, the more time the better. On average, 6 months is a good timeline, allowing for a 'Coming Soon' announcement, a pre-announcement VIP sign-up, and open registration and promotion. An African yoga safari will need more lead time than 6 days on a beach in Panama or the Azores.

Question 7

What if I want to go somewhere not developed yet?

Accepted Answer

Creating new and profound travel experiences is our passion. If you want a location we do not currently have, we will work with you to develop it. Please allow a bit more time, as getting all the details right is important.

Question 8

What is my responsibility as a retreat leader?

Accepted Answer

When you partner with Branwynn Destinations, we do ALL the behind-the-scenes work (accommodations, transfers, excursions, add-ons, traveler information and payment, room assignments, everything). As the retreat leader, you promote the retreat through continuous outreach to fill the required minimum. On the retreat, you help manage the group alongside the guide, relay important communication via WhatsApp, teach the practices reflected on the daily itinerary, and enjoy the trip.

Question 9

What happens if I (the Retreat Leader) have an emergency and have to cancel?

Accepted Answer

If you have an emergency and need to cancel, we understand and will do all we can to help. If your retreat is full or near capacity, we suggest you find a substitute retreat leader; canceling completely would create ill feelings in your community, which we want to avoid. If you don't have a replacement, we can help find one, in that case you must agree to pay the replacement leader 60% of your commission.

Question 10

What is the minimum number of travelers?

Accepted Answer

Generally 10 travelers. If you are new and still building your retreat clientele, we can lower this to 8. When you reach the minimum, your trip is complimentary (not including airfare).

Question 11

What happens if I don't reach the minimum number of travelers?

Accepted Answer

The minimum is what you need to reach to ensure your complimentary trip. If you do not reach it, you will cover the NET cost of your trip out of your earned commission.

Question 12

What if I only get 5 people?

Accepted Answer

We stay in close communication on upcoming deadlines. If registrations are maxed out, it will be your decision whether to continue with the trip and use some commission to cover your NET pricing. The plus side is your retreat will still run and your community won't be left with a canceled trip.

Question 13

Can I bring an assistant, co-leader, or spouse? How does their pricing work?

Accepted Answer

Of course. You get one additional complimentary trip for a second person at double your minimum participant number (e.g. if your minimum is 10, at 20 participants you receive another complimentary trip). You can also offer the NET pricing (price minus your commission) to anyone you wish.

Question 14

What are the benefits or drawbacks of cancelling a retreat?

Accepted Answer

If you get enough travelers to cover your NET pricing, we advise you to continue. Travelers pay a non-refundable deposit at registration, so canceling risks ill feelings, and keeping retreats on the books is vital to long-term trust in your community.

Question 15

How will I know when someone signs up?

Accepted Answer

Our team shares live Google Drive documents with you, a registration spreadsheet, commission spreadsheet, flight spreadsheet, and shuttle transfer grid, all continually updated. You can check this information at any time.

Question 16

How do room assignments work?

Accepted Answer

We handle all of the travelers' administrative needs, including room assignments (single, double, roommate matching) and confirming all details with the hotel on the ground.

Question 17

Are flights included, or do you help book them?

Accepted Answer

Flights are NOT included in the retreat pricing. We don't book flights directly, but we provide a flight email listing dates of travel, correct airport codes, and suggestions for a 'flight watch' to secure the lowest price. We also advise on arrival/departure windows to ensure travelers can join the group airport shuttle.

Question 18

Are children allowed on your retreats?

Accepted Answer

In general, children do not attend our retreats. If a traveler has an older child (15+), it is up to the retreat leader to decide whether to allow them.

Question 19

What is the physical/fitness requirement for these trips?

Accepted Answer

There are no overall physical limitations to joining a retreat, but some excursions may be moderate or difficult. Branwynn Destinations works closely with the leader to ensure they understand the physical nature of excursions and can relay this to their community.

Question 20

What if a person does not want to join an excursion?

Accepted Answer

No problem. All excursions are entirely optional and any participant can skip any excursion at any time. The price is built-in whether they join or not.

Question 21

What about traveler emails?

Accepted Answer

Our team automatically sends key informational emails including Welcome, Flight Information, Travel Insurance, Packing Suggestions, Shuttle Information, and any necessary travel updates.

Question 22

Do you help with marketing my retreat?

Accepted Answer

Yes. While you are the primary voice for your community, we assist with promotional materials, email flyers, Instagram posts, Facebook posts. We recommend a constant 'drip' of promotion at least 2 times a week across all platforms.

Question 23

Will you answer questions from the people who sign up?

Accepted Answer

Absolutely. We manage all logistical inquiries, payment processing, and registration details via email, text, and phone calls, allowing you to focus on promotion, curriculum, and connecting with your students.

Question 24

What if someone wants to sign up late?

Accepted Answer

We do not have a strict signup cutoff and will work to sign every late joiner up. While we cannot guarantee last-minute room availability, we do everything we can to accommodate them.

Question 25

What if I have a solo traveler who wants to share costs with a roommate?

Accepted Answer

Let people know during promotions that there is a roommate matching list. If a roommate cannot be matched by the deposit/final payment date, Branwynn Destinations will communicate with the traveler about transitioning to a single occupancy room.

Question 26

Do I make money?

Accepted Answer

Absolutely. Your time and expertise are highly valuable. If you're unsure of what commission to add per person, we'll help you figure it out. The per-person commission is entirely up to you, and our goal is to maximize your earnings.

Question 27

How does the commission structure work?

Accepted Answer

Your payout is based on a flat per-traveler commission rate, tracked in a live Google Drive spreadsheet. Total Commission = travelers × your rate (e.g. 15 × $800 = $12,000). Net Payout = Total Commission minus any applied coupons or additional costs.

Question 28

When and how do I get paid?

Accepted Answer

Unlike other companies that hold onto your money, Branwynn Destinations sends your commission via bank wire/transfer within 3 business days after the retreat concludes, directly to the banking information you provide.

Question 29

Will I receive a tax document (like a 1099) for my commission?

Accepted Answer

Yes. In compliance with Federal Tax Law, we'll have you fill out a W-9 before the retreat start date and issue the required 1099 forms at the end of the tax year.

Question 30

What are the payment terms and deposit schedule?

Accepted Answer

Travelers first pay a non-refundable deposit of $700. From there, participants can pay in full or use a 2 or 3-payment plan depending on time before departure. We accept Visa, Mastercard, American Express, debit cards, bank transfers, and Zelle.

Question 31

What is the refund policy?

Accepted Answer

Within 48 hours of booking: 100% refunded. More than 180 days prior to departure: full refund minus the $700 non-refundable deposit. Between 120–180 days: 50% refund (excluding deposit). Less than 120 days: non-refundable. No-shows or early departures: non-refundable. We highly recommend Faye Travel Insurance to protect trip costs.

Question 32

Who handles the on-ground logistics?

Accepted Answer

Branwynn Destinations acts as the primary coordinator with a network of local guides and trusted vendors. We manage airport transfers, daily transport, and itinerary execution. Once the retreat begins and all travelers have arrived, day-to-day on-the-ground logistics shift to you and your local guide.

Question 33

Do you provide airport transfers for my guests?

Accepted Answer

Yes. We provide one group transfer to and from the airport on the official start and end dates. We can also assist individuals with booking separate transfers if they need extra help.

Question 34

What equipment is included in the yoga/workshop space?

Accepted Answer

This varies by location. For cultural immersion retreats (e.g. Morocco), guests are encouraged to bring their own yoga mats. For dedicated wellness destinations (e.g. Panama), all mats, shala accessories, and props are included. This is finalized when selecting your location.

Question 35

Can you provide a 'Welcome Guide' PDF I can send to my guests?

Accepted Answer

Yes. About 3 weeks before departure, travelers receive reminder emails, packing suggestions, and a detailed itinerary. Times may adjust slightly on the ground, and it is the retreat leader's responsibility to communicate daily updates.

Question 36

Will I be connected to ground support during the retreat?

Accepted Answer

Yes. You'll be connected via WhatsApp with us at Branwynn Destinations, and you'll have a separate WhatsApp group with your on-the-ground guide, your main daily contact to keep activities and transportation running smoothly.

Question 37

What happens if a participant needs to cancel?

Accepted Answer

Refund eligibility is based on how far in advance they cancel (see refund policy). We strongly advocate travel insurance to protect their investment, and require a signed waiver if they choose to decline it.

Question 38

What is included in the retreat price?

Accepted Answer

Typically: hand-picked boutique hotel or riad accommodations; daily breakfast and select group meals (Welcome and Farewell dinners standard); planned excursions and daily practice sessions; group airport transfers on start/end dates; and all scheduled excursions on the final itinerary. Not included: airfare, tipping, alcohol, independent travel.

Question 39

How do you handle severe allergies or specific dietary restrictions?

Accepted Answer

Dietary concerns are communicated directly to our partners and chefs on the ground. While we do our best to accommodate all diets (Celiac, Vegan, etc.), we encourage participants to be proactive and speak up during meals.

Question 40

What are my responsibilities as a retreat leader?

Accepted Answer

You are responsible for the instructional content and curating practices that reflect you and your goals. Logistically, you communicate daily with participants regarding practice times, schedule adjustments, and transfers, and stay connected via WhatsApp. We rely on your professionalism and calm demeanor to handle any minor schedule changes or issues.

Question 41

How do you handle unforeseen travel issues?

Accepted Answer

We manage on-ground issues in real-time. In cases of Force Majeure (severe weather, government restrictions), we make reasonable efforts to reschedule or adjust the itinerary, always minimizing disruption while ensuring the safety of the group.

Question 42

Do I need my own liability insurance?

Accepted Answer

Branwynn Destinations is a fully covered company. However, this does not cover your personal liability as an instructor, nor individual traveler costs in the case of trip cancellation or injury. We highly suggest carrying your own professional liability insurance and stressing travel protection to your students.

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